A “maintenance required” light related to the vehicle’s ECU (Engine Control Unit) can be concerning. This article explains ECU vehicle maintenance requirements for university-owned vehicles, focusing on driver verification, vehicle purchases, and fueling procedures. Understanding these procedures ensures compliance with university and state regulations.
Driver Authorization and Verification for University Vehicles
Only authorized personnel with approved driver verification can operate state vehicles. This process, managed by Human Resources, involves several crucial steps:
- Valid Driver’s License: A current, valid driver’s license is mandatory.
- Driver History Submission: Drivers must submit their driving history. Out-of-state drivers need to upload their history to the driver verification database. Hard copy forms are not accepted.
- Database Access: Department heads request access to the Driver Verification (DRV) database for designated representatives via email to [email protected]. P&T Central Motor Pool personnel grant access to the department’s folder on the DRV shared drive. The representative then uploads all required driver information onto the DRV spreadsheet within their designated folder.
Vehicle Acquisition and ECU Compliance
The acquisition of university vehicles involves specific procedures outlined in the Motor Fleet Management (MFW) Manual.
- Contacting Appropriate Departments: All vehicle purchase requests should be directed to ECU Automotive Services or the Department of Materials Management. Purchases adhere to current state term contracts and vehicle availability. Refer to the purchasing “How-To” page for detailed information: https://purchasing.ecu.edu/purchasing/purchasing-how-tos/
- Campus Garage Reception: All purchased vehicles must be received at the ECU Campus Garage. Before departmental delivery, the garage ensures compliance with state and university requirements, including:
- Entry into the university’s asset inventory program.
- Entry into the vehicle maintenance system.
- Inclusion in the university insurance program.
- Acquisition of registration and license plates.
Vehicle Maintenance Responsibilities
Departments are responsible for the proper maintenance of their vehicles. Utilizing the University Garage for maintenance services is strongly encouraged.
Fueling University Vehicles: Procedures and Options
University-owned state vehicles require Unleaded Regular gas. Alternative Fuel Vehicles (AFVs), identified by an AFV window sticker, can use E-85 fuel where available. Three fueling options exist:
Option 1: Utilizing ECU Gas Pumps
ECU gas pumps require a designated pro-key with a brass tag stamped with “ECU” and the vehicle number. These pumps are located at the FS/Steam Plant on 14th Street (East Campus) and the Health Sciences FS/Utilities Plant on North Campus Loop (West Campus).
Procedure:
- Insert the pro-key into the Key Reader slot.
- Enter the ID number on the tag.
- Input the vehicle’s odometer reading.
- Re-insert the key.
- Enter the pump number.
Option 2: Utilizing the Vehicle Credit Card
A vehicle-assigned credit card, usually in the glove box, can be used at most major gas stations.
Procedure:
- Do not prepay.
- Use only for the assigned vehicle.
- Swipe the card at the pay-at-the-pump terminal.
- Enter the vehicle number and odometer reading when prompted.
Option 3: Utilizing NCDOT Gas Pumps
An NCDOT pro-key allows access to NCDOT gas pumps statewide. Locations are detailed in area maps within the NC Motor Fleet Management regulations manual in the vehicle’s glove compartment or online (http://www.ncmotorfleet.com/regmanual.aspx).
Procedure:
- Insert the pro-key.
- Enter the last four digits of the license plate number if prompted.
- Enter the current mileage.
- Enter the pump number if required.
- Use E-85 pumps for AFVs.
Ensuring Proper ECU Vehicle Operation
Adhering to these guidelines ensures the proper operation and maintenance of university vehicles, contributing to safety and compliance. Regular maintenance and authorized use are essential for preventing potential issues indicated by a “maintenance required” light related to the vehicle’s ECU.
