The U.S. Government Rental Car Program is designed to offer advantageous rates and exclusive benefits when renting vehicles for official government travel. This program encompasses a range of vehicle types, from standard cars to passenger vans and SUVs, available through a network of approved rental car companies. Governed by the U.S. Government Rental Car Agreement #5, this initiative ensures that federal employees and service members receive optimal services while on official duty.
One of the key advantages of this program is the commitment to vehicle availability and class. If the specific car class reserved is unavailable upon arrival, the rental company is obligated to provide a vehicle of equal or superior class at no extra cost. Furthermore, recognizing the urgency of official travel, the agreement stipulates that if a vehicle isn’t accessible within an hour of arrival, the rental company must arrange and cover the cost of alternative transportation to the traveler’s destination. Subsequently, a vehicle will be delivered to the traveler as soon as one becomes available, again without any additional charges. The program also eliminates common rental restrictions such as blackout dates and minimum rental periods, and it includes unlimited mileage, except for one-way rentals. While rates are structured to be competitive, they are also capped at established maximum levels, ensuring cost efficiency.
The U.S. Government Car Class Program further simplifies the rental process by eliminating extra charges for additional authorized drivers or for drivers aged 21 and older. Notably, even drivers aged 18-20, who might typically face underage surcharges, are covered under this program, with any young driver fees being reimbursable. It is important to note that these younger drivers must be listed on the rental agreement.
Insurance coverage is comprehensively included within the program benefits. Renters automatically receive Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) and Liability Insurance at no additional expense. The liability coverage is substantial, providing up to $25,000 for property damage, $100,000 per person, and $300,000 per incident for personal injury and wrongful death claims. Participants in the program are explicitly advised against purchasing any supplementary insurance, as the included coverage is fully sufficient for official travel needs.
In summary, the U.S. Government Car Class Program offers a streamlined, cost-effective, and comprehensively insured solution for vehicle rentals during official travel. By ensuring vehicle class availability, eliminating extra fees, and providing robust insurance coverage, the program significantly benefits federal employees and service members on official business. For those eligible, utilizing this program ensures compliance and maximizes convenience and savings.
